Fees - Cohort programs require a minimum of 9 (6 for EADM students) fee payments before graduation can take place.
Application for graduation - If you don't apply, then you cannot graduate.
These procedures are spelled out below.
Not quite ready to graduate - please review this webpage.
1) CREDITS
To complete your M.Ed program, you must have completed 30 credits of approved course work. For November graduation, you can finish your 30 credits in August, so it is possible that you are still studying as you think about graduation. If you are finishing in August, you still need to apply for graduation (see "Apply for Graduation" below) by the deadline, though you cannot do the rest of the graduation procedures until your grade for your final course has been entered.
2) COMMUNICATION WITH YOUR DEPARTMENT GRADUATE SECRETARY
Once you have completed your program, contact the graduate secretary in your department and inform him/her that you are finished. The graduate secretary will confirm this with his/her records and then inform the Faculty of Graduate Studies (FoGS). FoGS will close your program and inform Enrollment Services. This will result in the determination of your final fees.
If you do not know who your graduate secretary is, just ask us and we can tell you, contact Tracey Degner (604-827-5592, tracey.degner@ubc.ca).
3) FEES
Cohort programs require a minimum of 9 fee payment installments (6 for EADM students) before you can graduate. You may graduate early (before the 9 terms are finished), but you must pay all remaining installments in order to qualify for graduation. If you take more than 9 terms to complete, you must pay further installments until completion.
Once FoGS has approved the completion of your program and informed Enrollment Services, a FINAL assessment is done by the "graduating clerk" and you must "settle the account." This final assessment will appear on your student account, and it will be listed as "ASSESSMENT ADDED LATE." It will consist of tuition only, no student levied-fees.
Final fees statements are not mailed but instead are available online; if your fees are overdue you will be notified via e-mail. You are required to keep track of your due dates. You can do this by logging into your account on the Student Service Centre. It usually takes several weeks from the time you notify the graduate secretary of your intention to graduate before your final assessment appears on your account. The due date will be the 7th of the month following the closure of your program (e.g. if FoGS closes your program on September 15, then your final fees will be due on October 7).
If you have completed your program before you have paid all 9 installments, you may decide that you do not wish to graduate at this time due to financial considerations. If that is the case, you can click HERE for considerations.
4) APPLY FOR GRADUATION
Applying for graduation is one of those things which EPLT can not do for you. You can apply on-line, by logging into your student account on the Student Service Centre web site. Click on "Graduation" and then fill out the form. Print out your "completed" form (before clicking the "submit" button) and keep a copy for reference.
When you do the on-line application, you will get an automated email that states that the application is now being forwarded to the graduation office. That will be the only communication you should receive until the graduation package is mailed to you. That package will include information on tickets and what procedures you need to follow. However, you can check the status of your application by logging onto your student account on the Student Service Centre.
For November Convocation, the deadline is August 31 and for May convocation it is the end of February (28 or 29 when applicable). You can begin the graduation process by applying for graduation even as you are completing your final course(s).
If you still have any questions after reading this, please see our Graduation FAQ page.
Last update:
July 16, 2008 12:19 PM
External Programs & Learning Technologies
UBC Faculty of Education
1304 - 2125 Main Mall, Vancouver, BC V6T 1Z4
Phone: 604-822-2013
Toll free (in North America): 1-888-492-1122
Fax: 604-822-2015
E-Mail: eplt.educ@ubc.ca
